Virtual Meetings Conduct Policy
All participants and staff of virtual events are required to adhere to the following Code of Conduct. Event organizers will enforce this Code throughout the entire event.
All participants are expected to be familiar with this policy.
Our aim in hosting a virtual event is to build a stronger community. Our goal is to create an environment where everyone feels welcome to participate, speak up, ask questions, and engage in conversation. This requires a harassment-free and inclusive environment that recognizes the inherent worth of every participant. We invite all those who participate to help us create safe and positive experiences for everyone.
We are dedicated to providing a harassment-free environment for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion (or lack thereof). We do not tolerate the harassment of participants in any form. Sexual language and imagery is not appropriate during any aspect of this virtual event/conference, including talks, workshops, parties, social media such as Twitter, or other online media.
Following a Code of Conduct allows us to create the best experience possible for all attendees. Participants violating these rules may be expelled from the event at the discretion of the event staff. Participants asked to stop any harassing behavior are expected to comply immediately.
- Exercise consideration and respect in your speech and actions.
- Attempt collaboration before conflict.
- Refrain from demeaning, discriminatory, or harassing behavior and speech.
- Be mindful of your surroundings and of your fellow participants. Alert staff if you notice a dangerous situation, someone in distress, or violations of this Code of Conduct, even if they seem inconsequential.
- During this virtual event or any of its related events, no participant should engage in harassment in any form.
- Do not disrupt the virtual meeting (e.g., “zoom-bombing”) or engage in harm or threats of harm of any kind. Do not create/contribute to a safety threat or unsafe or exclusionary situation.
Photography and Social Media Guidelines
- Do not make audio or visual recordings of the Virtual Meeting in any medium—and do not distribute audio or visual recordings of the Virtual Meeting (via social media or any other means). Recordings of the sessions will be made available at a later date by the organizers.
- Participants should not copy or take screenshots of Q&A or any chat room activity that takes place in the virtual space.
- Do not take or distribute pictures/screenshots of or copy research posters/presentation materials unless explicit permission is granted via confirmation from the senior author/principal investigator or by contacting JGI Communications & Outreach Office.
Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitations for services. Event hosts reserve the right to remove such messages and potentially ban the sources of those solicitations.
Note About Differences of Opinion and Offense
To achieve the purposes of a virtual event in the limited time provided, with the inclusive benefit of all participants being fully engaged, discussions should be focused on the meeting topic at hand. All participants must be able and welcome to equitably and effectively participate. It further means demonstrating consideration for anyone who appears to be in distress by promptly stopping the cause and demonstrating caring, while still pursuing a way to share pertinent information, with the event host or moderator’s assistance if needed.
Reporting an incident
If you see, overhear or experience a violation of the Code of Conduct during a virtual event, and would like to report a violation, please email us at [email protected].